Apprenticeship Data and Compliance Coordinator

Sandwell College • Full-time • West Bromwich, West Midlands, England, United Kingdom • £33,760 / year • 9h ago

We are looking for an experienced Apprenticeship Data and Compliance Coordinator to lead the administration, data management and quality assurance of our apprenticeship provision. This is a full-time, permanent position offering the opportunity to play a key role in ensuring our apprenticeship programme at Sandwell College.

Key Responsibilities:

Oversee the end-to-end data management of apprenticeship provision, ensuring accuracy and completeness of learner records from enrolment to completion.
Maintain full compliance with ESFA funding regulations throughout all processes.
Lead internal audits and support external inspections to ensure adherence to standards.
Manage ILR data using systems like PICS and PDSAT.
Respond to audit findings and implement corrective actions as needed.
Issue employer contracts and manage the Apprenticeship Service Account.
Coordinate employer incentive payments efficiently.
Collaborate closely with internal teams to ensure seamless operations.
Stay proactive in adapting to changing funding rules and regulations.

Skills, Knowledge and Expertise:

Full Level 3 qualification or substantial relevant experience
Minimum of three years’ experience in apprenticeship data and compliance
Proven track record of managing ILR data using PICS
Experience interpreting PDSAT reports and applying ESFA funding rules
Experience supporting audits and inspections, including Ofsted and ESFA
Familiarity with OneFile and the DfE Apprenticeship Service
Ability to work independently and manage priorities effectively
Strong communication skills with the ability to engage across all levels of an organisation
Full Level 3 qualification or substantial relevant experience
Minimum of three years’ experience in apprenticeship data and compliance
Proven track record of managing ILR data using PICS
Experience interpreting PDSAT reports and applying ESFA funding rules
Experience supporting audits and inspections, including Ofsted and ESFA
Familiarity with OneFile and the DfE Apprenticeship Service
Ability to work independently and manage priorities effectively
Strong communication skills with the ability to engage across all levels of an organisation

Benefits:

✅ Top-Tier Salaries – We offer sector-leading pay with some of the most competitive salaries around

🏖 Unbeatable Time Off – Enjoy 35-50 days of annual leave, plus 8 bank holidays AND extra time off at Christmas – because work-life balance is essential

🚀 Fast-Track Your Career – Take advantage of dedicated development days, career pathways, and talent schemes designed to help you grow and succeed

🚴 Cycle to Work Scheme – A healthier, greener, and more cost-effective way to commute

💆‍♀️ Exclusive Discounts on Onsite Services – Save on Bliss Hair & Beauty Salon, dog grooming, car health checks, and more

🏋 Fitness Perks – Enjoy our college gym facilities or discounted rates at local gyms to keep you feeling your best

💰 Generous Pension Contributions – We invest in your future with 23.68% employer contribution for teaching roles and 21.5% for non-teaching roles

🛍 Retail & Travel Discounts – Unlock exclusive savings on high street brands, local transport, cross-country travel. UNIDAYS, Student Beans and Blue Light Discount

📜 Free Will Writing – We’ve got your back with professional support for your future planning

💉 Free Flu Vaccine – Stay healthy and protected at no cost to you

🧘 Wellbeing Support – Access confidential counselling services and wellness platforms to support your mental and emotional health

🏆 We Celebrate You! – We recognise and appreciate your hard work with awards, recognition events, and celebration days throughout the year.

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