Education Health and Care Plan (EHCP) Administrator

Bradford College • Full-time • Bradford, West Yorkshire, England, United Kingdom • £24,618 - £25,131 / year • 2h ago

Are you a highly organised and detail-driven administrator with a passion for making a difference in education? We are seeking an Education Health and Care Plan (EHCP) Administrator to play a vital role in supporting students with additional needs by ensuring the effective coordination of EHCP processes. Working as part of a dedicated Disability Services team, you will be at the heart of arranging reviews, managing essential documentation, and liaising with internal teams and external partners to help deliver an outstanding student experience. This is an exciting opportunity for someone who thrives in a fast-paced environment and is committed to contributing to an inclusive and supportive learning community.

Responsibilities include:

Ensures that all administrative duties in relation to the EHCP team and its functions are completed
Schedules annual reviews over an academic year for the team of EHCP Officers including preparing the necessary paperwork
Prepares annual review paperwork and ensures documentation is available on the college information management system
Takes notes as and when required in more complex annual reviews, providing an accurate record feeding into any updated EHC Plan;
Collates and maintains accurate details relating to students on roll with EHC Plans and works proactively to collate and maintain accurate details for prospective students;
Coordinate the EHCP inbox ensuring requests are dealt with or triaged in a timely manner including consultation requests and the supply of information requests from external stakeholders
Make essential phone calls to gather and verify accurate information, including contacting young people, families, social services and the local council. This responsibility includes proactive follow‑up to ensure all details are current, reliable and appropriately recorded.
Maintains accurate records that support the college in all its quality assurance/audit processes and funding claims in line with institutional responsibilities and departmental expectations.
Makes efficient use of IT and college internal systems such as EBS to disseminate key information to teaching staff and curriculum managers from EHC Plans;
Effectively liaises between college and all relevant local authorities to ensure positive working relationships are maintained;

For the full job description and person specification, please click here

The Ideal Candidate

Our ideal candidate will be a learner and quality-focused with a commitment to our vision of working together to transform lives. You should be able to contribute to our journey to Outstanding, creating a positive working and study environment, and Equity, Diversity & Inclusion should be embedded within your core values.

As part of the hiring process, candidates may be required to complete a psychometric test, which will provide valuable insight into your potential fit within Bradford College.

Education & Training

GCSE 4 – 9 or equivalent level 2 qualification in Maths, or be prepared to pass a test before the interview to demonstrate level 2 ability, and then, if appointed, achieve within an agreed timescale
GCSE 4 - 9 or equivalent level 2 qualification in English, or be prepared to pass a test before the interview to demonstrate level 2 ability, and then, if appointed, achieve within an agreed timescale

Experience

Experience of working within an administrative or customer service role
Experience of liaison with a range of people including parents, carers or other stakeholders
Experience organising diaries and keeping track of deadlines effectively
Experience of collating, preparing, and writing reports and using data applications such as MS Excel to manipulate and manage information and reporting accurately and effectively

For an informal discussion about the role, please email recruit@bradfordcollege.ac.uk

We reserve the right to close this vacancy early, depending on the level of interest and number of applications, so early application is advised.

Please note that if you are successful and accept a role, any other ongoing applications for other roles with us will be withdrawn automatically.

RECRUITMENT AGENCIES

We kindly request that recruitment agencies not forward any unsolicited CVs in relation to any of our advertised roles or speculatively. If we require support with any of our vacancies, we will get in touch with agencies directly.

We do not recognise submissions of unsolicited or speculative CV applications from recruitment agencies.
We shall not be liable for any fee /commission in the event we employ a candidate that may have been submitted as an unsolicited/speculative application from an uninstructed recruitment agency.

Bradford College

At Bradford College, our ambition is to transform the lives of our learners, help them to aim higher and support them to achieve their goals.

Located in the heart of Bradford, we offer a wide range of courses at varying levels, with something to suit everyone. From undergraduate to postgraduate and professional qualifications, to distance learning and short community courses.

We aim to attract and retain knowledgeable, passionate and focused individuals who can inspire, motivate and support both learners and colleagues. With a can-do attitude and desire for continuous self-improvement, you could make a difference in the lives of everyone at Bradford College.

Should you be shortlisted for an interview, as a Disability Confident employer, where required, we will make reasonable adjustments to your interview to ensure you are given the best opportunity to succeed. If you require any additional support or reasonable adjustments for the interview, please do not hesitate to get in touch with us to discuss your options.

Bradford College is proud to be working towards becoming a Menopause Friendly Accredited Employer. This commitment reflects our dedication to creating an inclusive and supportive workplace for all staff. We are implementing policies, resources, and awareness initiatives to ensure everyone feels valued and supported through every stage of life.

Benefits of working at Bradford College:

Generous annual leave entitlement – equivalent to 30 days of holidays, plus bank holidays
Additional college closure days, including a 2-week Christmas closure
West Yorkshire Pension Scheme, with a generous 18% employer contribution
Annual salary reviews
Career progression opportunities – 54% of all vacancies are filled internally
Free sports and gym facilities
Free wellbeing initiatives and access to our exclusive staff indoor and outdoor wellbeing space
Confidential employee assistance service and on-site mental health first aiders
Access to Bradford College benefits hub, offering retail, travel, leisure and dining discounts and cashback
Discounts on greener travel – cycle to work scheme & local MetroCard and Northern Rail discounts
Access to hair and beauty treatments in our student-led Signature Spa
On-site dining facilities, including our award-winning Grove restaurant
A host of training development opportunities
Fantastic campus facilities, a short walk to public transport links in the heart of the City of Culture 2025
The opportunity to work for an organisation that is truly committed to creating a better future for all through education and training.

For full details, please click here

*If you have the drive to further develop your skills and abilities, you will be given the support and opportunities you need to enhance your career. This includes access to in-house training and CPD, professional and academic qualifications and mentoring.

Bradford College is committed to supporting and promoting diversity and inclusion amongst our staff and student body. We promote applications across all sections of the community, recognising the benefits a diverse workforce can bring and therefore particularly encourage applications from groups which are underrepresented in our workforce.

We are committed to safeguarding and promoting the welfare of young people and vulnerable adults and expect staff and volunteers to share this commitment. In line with our statutory safeguarding requirements detailed in Keeping Children Safe in Education legislation, this role is subject to an enhanced DBS check, employment references, health screening and social media search.

Please be aware that it is a criminal offence to apply for this post if you are barred from engaging in regulated activity in connection with children and vulnerable adults.

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