Estates Asset Administrator

Salary £26,916 - £29,255

About us

The Sheffield College is a further and higher education institution dedicated to providing academic, vocational, and professional qualifications to approximately 13,000 young people and adults annually. Our mission is to transform lives through learning, advocating for inclusivity and diversity at every stage.

About The role

The Asset Administrator will maintain accurate asset and compliance records, update the College’s CAFM system, process contractor documentation, and provide administrative support to the Compliance Manager and Officers. The role ensures that the College’s statutory compliance evidence is accurately maintained and readily available for audits, inspections and reporting. 

Main Responsibilities: 

 Maintain and update the College’s asset registers within the CAFM system, ensuring data accuracy and completeness.

Record and store statutory compliance certificates, inspection reports and other assurance evidence.

Track servicing and testing schedules, ensuring documentation is received and logged on time.

Monitor contractor submissions and follow up on missing or overdue records.

Generate routine compliance and asset reports for the Estates Compliance Manager and Officers.

Assist with internal and external audits, collating and preparing evidence as required.

Support the procurement and finance process, including raising purchase orders, logging invoices, and checking against service delivery.

Ensure all asset and compliance records are stored securely and in line with GDPR requirements.

Provide general administrative support to the Estates Compliance team, including minute-taking, document preparation and correspondence.

Contribute to the continuous improvement of asset and compliance data processes, helping to improve efficiency and accuracy.

Provide support to other departments regarding access to asset or compliance information.

Ensure compliance documentation supports a safe and secure learning environment for all students.

If you want to find out more about the role please contact Jennifer Chaggar, Director of Estates & Environmental Sustainability jennifer.chaggar@sheffcol.ac.uk

What we can offer you

As the successful candidate, you will be offered a salary of between ££25,826 - £28,534 per annum based upon a combination of the skills, knowledge and experience that you can bring to the role.

Our benefits

Enhanced Pension contributions scheme with SYPA- 17.1%

Annual leave - 30 Days (222 hours) + 8 Bank Holidays (59.2 hours)- this includes a discretionary Christmas closure period

Health and wellbeing, we offer

Employee assistance programme through Bupa

Occupational Health through PAM

Free eye tests for VDU users

Free Parking is available at the majority of our campuses

Further information can be found on our Benefits and Career Development pages.

Disability Confident

We are a Disability Confident employer and are committed to removing barriers for applicants with a disability during our recruitment process, upon appointment and as an employee. Please review our Recruitment Guidelines for Disabled Candidates which provides further information on reasonable adjustments and how the Disability Confident scheme works in practice. If you require any reasonable adjustments or any support at any point throughout the process, please contact jobs@sheffcol.ac.uk

Armed Forces Covenant

As part of our commitment through the Armed Forces Covenant, we’re pledged to support the Armed Forces Community. Recognising the value Personnel, Veterans and military families contribute to our community and country.

Safeguarding

We are an employer who is committed to safeguarding and promoting the welfare of students. Successful applicants will be required to have an enhanced DBS check and will be subject to safer recruiting procedures. Further details on our safer recruiting procedures, including the employment of ex-offenders can be found here Safeguarding

Next Steps:

To apply: Click apply online and follow the links to complete the online application. For queries regarding the application process, please contact the Recruitment Team at jobs@sheffcol.ac.uk CVs are currently not accepted.

As a Leader in Diversity employer, we encourage applications from everyone and value diversity in our workforce.

Where there are internal applicants at risk, these will be considered in the first instance

Closing date: 30th March 2026

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